Office Services Supervisor - Workforce Safety and Insurance

Minimum Qualifications:

Requires an associate degree with coursework in office support or business or office education and four years of experience performing a variety of high-level, complex office support duties that include supervisory responsibilities. Additional work experience as just described may substitute for the education requirement on a year-for-year basis.

Application Procedures:

Submit a completed http://www.nd.gov/hrms/docs/forms/sfn10950.rtf cover letter, resume, and references, to:

Nicki Sautner
Human Resources Department
Workforce Safety and Insurance
1600 E Century Ave Suite 1
Bismarck, ND 58506

Application materials may also be submitted by email to wsijobs@nd.gov. Applicants may also find the application on the agency website www.workforcesafety.com Application materials must be received at the agency by the closing date.

Summary of Work:

• Plan, develop, create, implement, and maintain office procedures for managing the unit's workflow.
• Compose and prepare correspondence of an official and sensitive nature; coordinate staff input to correspondence.
• Develop and prepare meeting agendas and materials for the manager; board, commission, or committee members; and other meeting participants.
• Establish methods, processes, and procedures to collect data from various sources; compile data into reports, spreadsheets, databases, or file documents for use by others in meetings and presentations to groups.
• Assist with gathering budget and accounting-related data for unit budget development.
• Participate in the selection process to fill office support positions; train agency staff in technical office-related procedures; assign work activities to other office support staff; monitor work performance and provide input to performance evaluations.
• Search for and input indexing information for all types of documents at all levels of complexity.
• Utilize software to perform electronic document transfer among organizational work units.
• Perform quality review of processed documents to ensure integrity of the imaging and indexing process.
• Review processing and storage resources to ensure effective utilization.
• Provide guidance to other staff in proper document preparation, scanning, and indexing procedures.
• Perform periodic administrative reports regarding volume, processing time, etc., as needed by supervisory personnel.

Equal Opportunity Employer

The state of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex, genetics, religion, age, or disability in employment or the provision of services, and complies with the provisions of the North Dakota Human Rights Act.

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